Check out our handpicked list of the best work management tools. We’ve done the research to find the top tools for teams and businesses. Each one has its own special features that make work easier and better

4.6 Visit website

Summary

Bordio is a work management software designed to assist teams in organizing and tracking their projects, tasks, and workflows effectively. It offers a customizable platform where couples can tailor their work views to suit their preferences, whether in lists, boards, calendars, timelines, or customized dashboards. This flexibility allows users to work in a way that best aligns with their team’s needs and project requirements.

Bordio’s key feature is its emphasis on streamlining communication. The platform offers powerful chat and video conferencing tools to keep team members on the same page. It also provides dashboards with real-time charts and reports, allowing users to spot potential issues and maintain work progress. Bordio aims to enhance work organization and visibility, giving portfolio overviews, workload distribution, and trend spotting through intuitive dashboards and customizable fields for tracking essential data.

Bordio for work management: Video review

4.6 Visit website

Summary

Meister Task is a work management tool designed to streamline task and project management for teams. It provides a collaborative platform where teams can create, assign, and track tasks, ensuring clarity and accountability in their work processes. Meister Task offers customizable project boards, allowing users to organize tasks in a way that best suits their workflow, whether through Kanban-style boards or list views.

One notable feature is its integration with popular productivity tools like Slack and Google Drive, enhancing collaboration and file sharing within the platform. With Meister Task, teams can visualize their work, set due dates, and monitor progress efficiently. It aims to simplify task management and project coordination, making it a valuable tool for teams looking to improve their work processes and boost productivity.

MeisterTask Work Management Software - video review

4.6 Visit website

Summary

NiftyPM is a work management software designed to help teams plan, track, and collaborate on projects and tasks. It offers a centralized platform where users can create and assign tasks, set deadlines, and monitor project progress. NiftyPM provides various project views, including task lists, boards, and timelines, allowing teams to choose the most suitable format for their work.

One of its key features is the ability to create and visualize project roadmaps, helping teams outline project milestones and objectives. NiftyPM also offers integrations with popular tools like Google Drive, Slack, and GitHub, enhancing collaboration and document sharing within the platform. With its emphasis on task and project management, NiftyPM aims to improve team productivity and project delivery by providing a comprehensive workspace for teams to plan and execute their work.

Video review of Nifty PM

4.6 Visit website

Summary

Teamwork is a work management software designed to help teams collaborate, plan, and execute projects efficiently. It offers a range of features that allow users to create tasks, set deadlines, assign responsibilities, and track progress. With its project planning and task management capabilities, Teamwork aims to provide teams with a structured and organized way to manage their work.

Teamwork includes time tracking, document sharing, and reporting tools to help teams stay on top of their projects and make informed decisions. It emphasizes collaboration and transparency, making it easier for team members to communicate, share updates, and access project-related information. While it may not be as widely known as some other work management tools, Teamwork provides a comprehensive solution for teams looking to streamline their work processes and achieve better project outcomes.

Teamwork video review: work management software

4.6 Visit website

Summary

Wrike is a work and project management software designed to help teams streamline workflows and collaborate on projects. It offers a range of features, including task management, document sharing, and real-time collaboration. With Wrike, teams can create tasks, assign them to team members, set due dates, and track progress, making it easier to manage projects effectively.

Wrike is its ability to provide a clear visual representation of project timelines and dependencies through Gantt charts. This helps teams better understand project schedules and identify potential bottlenecks. Wrike also integrates with various third-party applications, allowing users to connect their favorite tools for a more seamless workflow. Overall, Wrike aims to improve team productivity and project management by providing a platform where teams can plan, collaborate, and execute their work efficiently.

Video review of work management software Wrike

4.6 Visit website

Summary

Workast is a work management software designed to help teams organize and track their tasks and projects efficiently. It offers a unified platform where teams can create, assign, and monitor tasks, ensuring everyone is aligned and aware of their responsibilities. Workast provides customizable views, such as lists, boards, and calendars, allowing teams to work in a way that suits their preferences and project needs.

One notable feature of Workast is its integration with popular communication tools like Slack, seamlessly turning conversations into actionable tasks. Users can quickly turn Slack messages into tasks or create jobs directly within Slack channels. Workast aims to simplify task management and collaboration by providing a central hub for all work-related activities, streamlining processes, and enhancing productivity for teams of all sizes.

4.5 Visit website

Summary

Hive is a work management and collaboration platform designed to help teams plan, execute, and track their projects efficiently. It offers a range of features, including task management, project planning, and real-time communication. With Hive, teams can create tasks, set priorities, and assign them to team members, making it easier to stay organized and keep work on track.

One of Hive’s key features is its ability to provide a centralized hub for team communication. It offers chat and messaging tools and the ability to attach comments and files directly to tasks and projects. This promotes real-time collaboration and helps teams streamline their communication. Additionally, Hive provides project management tools such as Gantt charts and customizable project views, allowing teams to visualize project timelines and dependencies. Overall, Hive aims to enhance team productivity and project management by offering a platform that combines task management, collaboration, and project planning in one place.

Video review of work management tool Hive

Pricing

Free trial for 10 user’s teams

Premium version starting
from $12 / user

Try for free

Key Features

Table view
Calendar view
Gantt chart
Kanban board
Proofing and approvals
Collaborative note-taking app
Native chat application
Time-tracking, timesheets
AI-powered writing tool
Goal-tracking application

4.5 Visit website

Summary

Miro is a versatile work management and collaboration platform that enables teams to ideate, plan, and visualize their work effectively. It provides a digital whiteboard where teams can brainstorm, create diagrams, and organize their ideas visually. Miro is designed to facilitate remote collaboration, allowing team members to work together regardless of location.

Miro also integrates with popular productivity and project management tools, allowing teams to connect their work across different platforms. With real-time collaboration features, Miro aims to provide a digital workspace where teams can bring their ideas to life and enhance their work management processes.

Miro for work management: platform overview

4.5 Visit website

Summary

Basecamp is a work management and collaboration tool designed to help teams stay organized and work together efficiently. It provides a central platform where teams can manage projects, tasks, and communications. Basecamp allows users to create to-do lists, set deadlines, and assign tasks to team members, making it easier to track progress and responsibilities.

One of the notable features of Basecamp is its message board, where teams can have discussions and share updates. It also includes document storage and file-sharing capabilities to ensure that important files and information are readily accessible to team members. Basecamp’s interface is designed to be user-friendly and straightforward, making it accessible to teams of all sizes and industries. It emphasizes simplicity and ease of use in managing work and communication, helping teams collaborate effectively without unnecessary complexity.

Basecamp work management solution - video review

4.5 Visit website

Summary

Notion is a versatile work management and collaboration tool that offers various features to help individuals and teams organize their work. It is an all-in-one platform for managing tasks, projects, notes, and documents. Notion allows users to create customizable workspaces, known as “workspaces,” to build databases, tables, and lists to structure their work. This flexibility suits various use cases, from personal task management to team collaboration and knowledge sharing.

One of Notion’s strengths is its ability to adapt to different workflows. Users can create databases to track tasks and projects or build a knowledge base with articles and documentation. Notion’s clean and user-friendly interface makes it easy to navigate and customize according to specific needs. It also supports collaboration by enabling real-time editing and commenting, making it a versatile tool for individuals and teams to manage and share their work effectively.

Video review of Notion as a work management tool

4.5 Visit website

Summary

Doodle is a web-based scheduling and time management tool to simplify finding suitable meeting times among participants. It allows users to create polls with proposed dates and times for an event or meeting and then share them with participants who can vote on their availability. Doodle then identifies the most convenient time slot based on participants’ responses, streamlining the scheduling process. This tool is handy when coordinating meetings with multiple attendees across different time zones or busy schedules.

Doodle integrates with calendar applications to automatically detect and display users’ availability, helping to prevent double bookings and scheduling conflicts. It also offers features for arranging one-on-one meetings, where individuals can choose available slots from someone else’s schedule. Doodle can be a valuable tool for managing appointments, client calls, consultations, and interviews, making it easier for users to efficiently coordinate meetings and events.

4.5 Visit website

Summary

ProofHub is a web-based work management and team collaboration software designed to assist teams in planning, organizing, and executing projects more efficiently. It offers a centralized platform where teams can combine their projects, tasks, discussions, and files, reducing the need for multiple tools or platforms.

Additionally, ProofHub features built-in discussion areas and notes, which minimize the reliance on lengthy email threads and facilitate real-time conversations about specific tasks or broader project matters. The platform also offers time-tracking capabilities, allowing team members to log hours spent on tasks for billing, productivity analysis, and workload management. Users can upload and share files and utilize a proofing tool that enables teams to review, annotate, and approve documents and designs directly within the platform. ProofHub aims to provide teams with the tools to streamline their work processes and enhance collaboration, ultimately improving project management and productivity.

Video review of Proofhub: work management system

Pricing

Free Trial for individuals

Starting from $45 / month
with unlimited users

Try for free

Key Features

Slack and Google Integration
Multiple assignees
Recurring tasks
Project reporting
Smart task management
Customized workflows
Online proofing
Time tracking
Custom roles and permissions
Mobile Apps

4.5 Visit website

Summary

Asana is a work management and collaboration platform designed to help teams organize their tasks, projects, and workflows efficiently. It offers features that enable teams to plan, prioritize, and execute work effectively. With Asana, users can create tasks, set due dates, assign responsibilities, and track progress. The platform provides a centralized location for teams to collaborate, reducing the need for scattered communication across various tools.

Asana also supports goal setting and tracking, allowing teams to align their work with broader objectives. It offers various views, including lists, boards, and timelines, to cater to different workstyles and project needs. Users can organize work, streamline processes, and improve productivity by leveraging Asana’s features. While this description provides an overview of Asana’s capabilities, users can explore its full features to determine how it aligns with their work management needs.

Video review of Asana

4.4 Visit website

Summary

ClickUp is a work management platform designed to help teams streamline their work processes and improve productivity. It offers various features and customization options to suit different team needs. With ClickUp, users can create tasks, set due dates, assign them to team members, and track progress. The platform provides various views, including lists, boards, calendars, and Gantt charts, allowing teams to choose the one that best fits their workflow.

ClickUp also offers automation capabilities to simplify routine tasks and integrations with other popular apps to enhance collaboration and productivity. Users can centralize their work, communicate with team members, and gain insights into project progress using ClickUp’s comprehensive features. While this description provides an overview of ClickUp’s capabilities, teams can explore the platform further to determine how it aligns with their work management requirements.

Video review of a work management tool ClickUp

4.4 Visit website

Summary

Monday is a work management platform that aims to simplify team collaboration and project tracking. It provides a central hub where teams can organize tasks, assign responsibilities, and track progress. Users can create customizable boards to manage projects and tasks, making it easier to visualize work and collaborate effectively. The platform also offers automation features to streamline repetitive processes and improve efficiency.

With Monday, teams can communicate within the platform, reducing the need for scattered email threads. Users can gain insights into project timelines and milestones, making it easier to stay on track. While this description provides a general overview of Monday’s capabilities, teams may explore the platform further to determine its suitability for their work management needs.

Monday.com work management software (video review)

4.4 Visit website

Summary

Jira is a work management and issue-tracking platform primarily designed for software development teams. It provides tools to plan, track, and manage projects, enabling teams to stay organized and deliver products or projects efficiently. Users can create and assign tasks, set priorities, and track progress through customizable workflows.

One of Jira’s core features is its ability to track issues and report bugs. It allows teams to capture and prioritize issues, assign them to team members, and monitor their resolution. Additionally, Jira offers reporting and analytics capabilities, providing insights into project performance and team productivity. While it’s designed for software development, some non-technical teams may also find value in adapting Jira’s features for their work management needs.

Jira for managing work: video review

4.4 Visit website

Summary

Airtable is a versatile work management tool that combines a spreadsheet’s flexibility with a database’s functionality. It allows users to create custom databases or “bases” to organize and track various types of information. With customizable fields, filters, and views, users can tailor their bases to specific needs, whether project management, content planning, or customer relationship management.

Teams can collaborate in real-time on Airtable, making it easy to share and edit data within the platform. Airtable also offers a variety of templates and integrations to help users streamline their work processes. Its user-friendly visual interface makes it accessible to a wide range of users, even those without technical backgrounds. While it’s not specifically designed for any industry or use case, Airtable’s flexibility allows it to adapt to many work management needs.

Work management with Airtable: video review

4.4 Visit website

Summary

Microsoft Teams is a collaboration platform that facilitates communication and teamwork within organizations. It offers chat, video conferencing, file sharing, and integration with other Microsoft 365 apps. With Teams, users can create channels to organize conversations and collaborate on projects, making it easier to keep work-related discussions separate from general chat.

Teams also provide the ability to schedule and join scheduled and ad-hoc meetings and collaborate on documents in real time using Microsoft’s suite of productivity tools. While primarily known for its communication features, Microsoft Teams is a comprehensive work management tool that aims to centralize collaboration and streamline productivity within a digital workspace. It’s particularly beneficial for organizations already invested in the Microsoft ecosystem, as it seamlessly integrates with other Microsoft applications.

Video review of Microsoft Teams

Work management software comparison chart

Choosing the best work management software can be daunting, with many options available. In the chart below, we’ve spotlighted essential features and indicated which tools are equipped with them. Use this chart as a preliminary guide in your selection process, but remember to conduct a more comprehensive assessment and trials tailored to your specific needs.

How did we decide on the best tools for work management?

In our quest to identify the top work management software, we used a multifaceted approach to ensure only the best made our final cut. Primarily, we considered the task management functionalities that these tools touted. It’s crucial to note that a tool’s claim is one thing; its actual performance is another. That’s why we dived into the user interface next, examining how user-friendly and intuitive it was. No matter how feature-rich, a task management tool isn’t beneficial if users grapple with its operations.

Which work management system is the ideal choice for you?

Navigating this decision can feel overwhelming, given the stakes involved. While there’s no universal answer, we’ve mapped out some guiding principles to steer your selection. Begin by pinpointing your exact needs and delineate your deal-breakers. Measure each software against this checklist. While pricing is a consideration, it shouldn’t overshadow other vital factors. Sometimes, a cheaper task management tool might be costlier regarding lost productivity or missed features. It’s highly recommended to try before you buy. Download a trial version, organize tasks, and immerse yourself in the software’s environment.

First steps with your work management software

Having chosen and installed your task management software, the journey to optimizing your workflow has just begun. To kickstart your experience, it’s wise to start with any available introductory video or onboarding tutorials. These resources can illuminate hidden gems within the software, ensuring you harness its full power. Start by organizing tasks for your inaugural project, exploring the breadth and depth of features at your disposal. If managing multiple projects, understand how the tool allows you to toggle between them and track project progress. Inviting colleagues or team members early on is crucial. Doing so will enable you to collectively familiarize yourselves, inputting key milestones, timelines, and tasks. The collaborative nature of many of these tools means that as everyone engages with them, you can glean different insights and tips from each other.

From features to feedback: how to select
a work management platform

Software interface: clarity is king

The best work management software sports an intuitive design, ensuring every team member can navigate and utilize it seamlessly. A straightforward interface minimizes the onboarding time for newcomers, ensuring that projects move forward without unnecessary delays or risks.

Security: non-negotiable

Selecting a work management system that prioritizes security is paramount. The implications of a data breach are severe, with some businesses, especially fledgling startups, never recovering from the fallout. Ensure the task management tool you’re considering has robust security protocols to safeguard critical data.

Feature suite: comprehensive yet relevant

A great work management platform isn’t merely about an exhaustive list of features but the right ones. Determining your primary needs and vetting potential candidates against them is essential. If a task management tool aligns closely but lacks a particular feature, inquire about the provider’s development roadmap. Your desired functionality might be in the pipeline.

Collaboration Capabilities: Team Synergy

While certain work management tools might be optimized for solo users, the modern workspace often requires collaboration. Even if you’re a solo player now, consider future scenarios: working with assistants, delegating to freelancers, or bringing in part-time contributors. Don’t corner yourself with management software that lacks collaborative features.

Support: prompt and effective

Even the best work management systems can present occasional hiccups. What distinguishes a great tool from a mediocre one is the quality and responsiveness of its support. Investigate the support mechanism of your chosen management software and gauge the expected wait time before a technical expert addresses your concerns.

Task mastery: the heart of the tool

Projects are broken down into a myriad of tasks. Consequently, the work management platforms you consider should excel at helping users organize and complete tasks efficiently. Features such as recurring tasks, productivity-centric time blocks, and easy schedule modifications should be front and center.

Why should you consider work management software?

Theoretically, you could tackle your daily tasks using the most straightforward methods, such as sticky notes or basic spreadsheets. But would that be the optimal approach? Premium task management software goes beyond mere task organization. Such platforms cultivate team collaboration, streamline the flow of information, and catalyze innovation. By centralizing tasks in a shared space, every team member remains aligned, reducing inefficiencies and enabling swifter achievement of objectives with fewer hiccups.

Benefits of using a work management platform

Work management platforms play a pivotal role in fostering business growth. They offer a tangible structure to your daily grind. By delineating tasks, mapping interdependencies, and providing a visual representation of progress, these tools ensure that teams remain inspired and navigate their to-do lists more effectively. Such task management platforms allow organizations to gauge if they’re meeting their targets, highlight areas demanding more attention, and preempt potential challenges.

What pitfalls loom if you forgo work management software?

Operating without a dedicated task management platform ushers in a host of challenges. Primarily, tasks can extend beyond their intended timeframe, leading to cascading delays. Without real-time tracking offered by team collaboration tools, errors can go unnoticed, morphing into complex, resource-intensive issues later. Moreover, the possibility of overlooking crucial task details rises. When future modifications become essential or unexpected problems arise, the absence of comprehensive logs and documentation within a task management platform can magnify the problem-solving ordeal.

A business perspective: selecting the ultimate
work management software

Determine Your Top Priorities

Before diving into the process, ascertain what you need the most from a task management platform. If you’re a growing entity, perhaps you need a system that scales with your expansion, ensuring you don’t frequently switch to different task management systems. Some may emphasize task organization and complete visibility, allowing every team member to view ongoing tasks and project progress.

Collaborate with Your Team on Requirements

Engage your team to create a comprehensive list of requirements. Their hands-on experience will highlight aspects you might overlook. As you compile the list, categorize the essentials from the desired features. This distinction will be pivotal when making final decisions, especially when considering the best task management tools.

Engage in Thorough Research

With a clear picture of your priorities and requirements, it’s time to scour the market. Explore online reviews, seek peer recommendations, and investigate premium and free task management software. Refine your findings to a select few options.

Schedule demo calls

This step is undervalued but crucial. Reach out to potential software providers. This interaction can unveil insights into the vendor’s future direction. It is essential to know if they plan on maintaining or enhancing the features you consider vital or envisioning a different path entirely.

Test drive the platform

Even the most powerful work management tool needs a test run. Avoid blind commitments based on polished marketing content. Download demo versions and evaluate the platform’s efficiency in organizing tasks, team collaboration capabilities, and overall intuitiveness. Even great task management software needs to be user-friendly.

Compare the prices

While there might be temptations to gravitate towards the cheapest option, weighing the total ownership cost is imperative. Besides the base price, consider costs linked to training, any essential add-ons, and subsequent support. Remember, sometimes paying a premium is justified for superior performance, a comprehensive feature set, and the peace of mind a reliable task management platform offers.

Minimize unproductive tasks with the work management tool

Every second counts. Redundant or aimless tasks can result in unnecessary delays and financial strains. By leveraging the best project management tool, organizations can cut down on tasks that don’t serve a greater purpose, ensuring every effort is geared towards value addition and goal realization.

Centralize your data in one single app

Work management platforms are invaluable in this respect, serving as a central hub for all project-related data. Whether a brief update or a significant milestone, every information should be logged and accessible. Centralizing data ensures all stakeholders, including team members and external collaborators, have consistent and unhindered access. This approach reduces the risk of data loss and provides a smoother flow of information, which is particularly vital for efficient task management

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Top 18 Work Management Software for Business

I need a work management system for:

Best work management software worth checking out

Summary

Bordio for work management: Video review

Pricing

Key Features

Summary

MeisterTask Work Management Software - video review

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Key Features

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Video review of Nifty PM

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Teamwork video review: work management software

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Video review of work management software Wrike

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Video review of work management tool Hive

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Miro for work management: platform overview

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Basecamp work management solution - video review

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Video review of Notion as a work management tool

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Video review of Proofhub: work management system

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Video review of Asana

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Video review of a work management tool ClickUp

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Monday.com work management software (video review)

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Jira for managing work: video review

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Work management with Airtable: video review

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Key Features

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Video review of Microsoft Teams

Pricing

Key Features

Work management software comparison chart

How did we decide on the best tools for work management?

Which work management system is the ideal choice for you?

First steps with your work management software

From features to feedback: how to select a work management platform

Why should you consider work management software?

Benefits of using a work management platform

From features to feedback: how to select
a work management platform

A business perspective: selecting the ultimate
work management software