19 Best Time Management Tools of 2024 With Reviews

Navigating the crowded landscape of time management tools is a daunting task. To cater to the evolving needs of professionals and businesses, we delved deep into the world of productivity tools. The goal was to unearth solutions that effortlessly track, manage, and optimize time usage. Here’s our comprehensive roundup of the best time management tools for 2024.

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We recommend you these Time management tools for Accountacts:

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We recommend you these Time management tools for Enterprise:

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We recommend you these Time management tools for Remote teams:

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We recommend you these Time management tools for HR:

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We recommend you these Time management tools for Designers:

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We recommend you these Time management tools for Personal use:

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We recommend you these Time management tools for Startups:

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We recommend you these Time management tools for Healthcare:

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We recommend you these Time management tools for Finance:

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The 19 leading time management tools for 2024,
as recommended by industry experts

Here you will discover the foremost compilation of time management tools for 2024, meticulously examined and endorsed by industry specialists. We’ve delved deep into research and testing to highlight the prime instruments users can leverage and gain from. Each tool in this selection introduces a unique perspective on time management or features that elevate your efficiency, ensuring a harmonious and productive routine.

4.6 Visit website

Summary

Bordio is a time management tool designed to help users plan and organize their tasks and activities effectively. With Bordio, users can create and manage to-do lists, set deadlines, and prioritize tasks to ensure they stay on top of their responsibilities. The platform offers customizable views, allowing individuals to work in a way that suits their preferences, whether in list format, as a board, on a calendar, or within a timeline. This flexibility helps users tailor their time management approach to their specific needs.

Additionally, Bordio provides communication features, including chat and video conferencing, to facilitate collaboration among team members. Users can easily sync with their colleagues and discuss tasks and projects in real-time. With the ability to visualize work plans, track progress, and receive updates, Bordio aims to enhance productivity and time management for individuals and teams.

Video review of time management tool - Bordio

https://www.youtube.com/watch?v=F8l0XyyYeUo

4.6 Visit website

Summary

Wrike is a time management and project management tool that helps individuals and teams plan and execute their tasks efficiently. It offers task creation, assignment, and tracking features, allowing users to organize their work effectively. With Wrike, users can collaborate on projects, set priorities, and visualize project timelines using Gantt charts or other views. The platform aims to streamline work processes and improve productivity by providing a centralized location for task management and team collaboration.

Wrike offers features for document sharing, real-time communication, and project reporting. Users can access files and documents, communicate with team members through chat or comments, and generate reports to track project progress and performance. Wrike is designed to help individuals and teams stay organized, meet deadlines, and manage their time more effectively in a work environment where tasks and projects may be complex and interconnected.

Video review of time management platform Wrike

4.6 Visit website

Summary

RescueTime is a time management tool that gives users insights into their digital habits and how they spend their time on devices such as computers and smartphones. It operates in the background, tracking the websites and applications users interact with and how much time they allocate to each. RescueTime categorizes activities as productive or distracting, giving users a clear view of where their time goes.

RescueTime offers features like goal setting, which allows users to establish daily or weekly time management objectives. It also provides detailed reports and analytics to help users understand their time usage patterns and adjust accordingly. By offering insights into digital behavior, RescueTime aims to help individuals make conscious choices about allocating their time and potentially increasing productivity by minimizing distractions and optimizing their work routines.

Video review of a time management tool RescueTime

4.6 Visit website

Summary

Toggl Plan is a time management tool designed to help teams and individuals plan and manage their work effectively. With Toggl Plan, users can create visual timelines, organize tasks, and allocate work efficiently. The tool offers customizable views, including lists, boards, calendars, timelines, and dashboards, allowing users to choose the format that best suits their team’s workflow. Toggl Plan also streamlines communication through built-in chat and video conferencing, reducing the need for scattered emails and documents.

One notable feature of the Toggl Plan is its ability to provide real-time insights into work progress and resource allocation. Users can track work hours, monitor availability, and visualize workloads to ensure team members evenly distribute tasks. This tool aims to enhance collaboration and reduce the complexity of managing projects and functions, ultimately helping teams stay organized and on track with their work.

Video review of Toggl Plan

4.6 Visit website

Summary

Doodle is a time management tool that simplifies scheduling meetings and coordinating availability among team members or event participants. Users can create polls containing potential dates and times for a meeting or event and then share them with participants who can vote on their preferred availability. Doodle analyzes the responses and highlights the most suitable time slot when all or most participants are available.

In addition to its scheduling features, Doodle integrates with calendar applications to detect and display a user’s availability automatically. This helps in preventing double bookings and scheduling conflicts. Doodle also offers the capability to set up one-on-one meetings, where individuals can select a time slot from another person’s available times. This can be particularly useful for efficiently arranging client calls, consultations, or interviews.

4.5 Visit website

Summary

Timely is a time management tool designed to help individuals and teams track and manage their work hours more efficiently. It offers features that allow users to log their time spent on tasks, projects, and activities, providing a detailed overview of where their time is allocated. Users can create and manage time entries, categorize them by projects or clients, and even set hourly rates for billing purposes.

One of the critical functionalities of Timely is its automated time tracking, which captures users’ activities in the background and creates time entries based on their computer usage. This feature helps ensure accurate time tracking without the need for manual input. Timely provides reporting and analytics tools, allowing users to visualize their time data, identify trends, and make informed decisions about time management and resource allocation.

Timely for time management: video review

Pricing

Free free for the first two weeks

Starting from $9/month/user
for max 5 users and 20 projects

Try for free

Key Features

Automatic Tracking
Memory Timeline
Project Dashboards
Billable Time
Team Scheduling
Tags & Mentions
Integrated Calendar
Time Audits
Real-time Sync
Privacy Controls
Overtime Calculations

4.5 Visit website

Summary

TimeCamp is a time management and productivity tracking tool that helps individuals and teams monitor how they spend their time on various tasks and projects. With TimeCamp, users can easily track the time they dedicate to specific activities, allowing a better understanding of where their time is invested. It offers manual time entry, automatic time tracking, and categorizing activities for more detailed insights.

One notable feature of TimeCamp is its reporting and analytics capabilities. Users can generate reports to visualize their time data, identify bottlenecks, and analyze productivity trends. Additionally, TimeCamp offers integrations with various project management and productivity tools, making it a versatile solution for those looking to improve their time management and productivity practices.

4.5 Visit website

Summary

Pomofocus is a simple and user-friendly time management tool inspired by the Pomodoro Technique. It helps individuals break their work into focused intervals, typically 25 minutes long, followed by short breaks. This approach aims to enhance productivity and concentration by providing a structured way to tackle tasks. Pomofocus offers a timer that can be customized to set work and break durations, making it adaptable to different work styles.

Users can also create task lists within Pomofocus and associate specific tasks with their Pomodoro sessions. This allows for better organization and tracking of progress. Additionally, Pomofocus is accessible online, making it convenient for users to access and utilize the tool from various devices. It offers a straightforward way to implement time management techniques and maintain a productive work routine.

4.5 Visit website

Summary

Google Calendar is an online calendar tool offered by Google, designed to help users manage their schedules and appointments. It provides a digital platform for creating and organizing events, meetings, and reminders. Users can easily schedule events, set recurring charges, and invite others to join or attend meetings. The calendar can be accessed from various devices, making it convenient for users to check their schedules.

One of the notable features of Google Calendar is its integration with other Google services, such as Gmail. This allows for seamless synchronization of events and appointments with email correspondence. Additionally, users can share their calendars with colleagues or friends, making it easier to coordinate and schedule meetings or events. Overall, Google Calendar is a practical digital tool for managing time and staying organized in personal and professional contexts.

Google Calendar video overview

Pricing

Free for personal use

Commercial version (Google Workspace)
starts from 6$/user

Try for free

Key Features

Shared Calendars
Event Color-Coding
Notifications & Reminders
Mobile Synchronization
Offline Access
Find a Time
World Clock Support
Embeddable Calendars
Event Attachments
Quick Event Add

4.5 Visit website

Summary

DeskTime is a time-tracking and productivity-monitoring tool designed to help individuals and teams manage their time effectively. It offers time tracking, automated screenshots, and activity monitoring to provide insights into time spent during work hours. DeskTime allows users to track time spent on various tasks, projects, or applications, helping them identify areas where they can improve productivity and time management.

One of the critical functions of DeskTime is its ability to generate reports and analytics based on the collected data. Users can access detailed reports that show how time is allocated throughout the day, which can be valuable for evaluating productivity and making informed decisions about workflow optimizations.

4.5 Visit website

Summary

Clockify is a time-tracking and timesheet management tool that helps individuals and teams monitor their work hours and track tasks and projects. With Clockify, users can easily record their time on various activities, making it a valuable tool for enhancing time management and productivity. It offers features like manual time entry, project tracking, and the ability to categorize tasks, allowing users to gain insights into their work patterns.

One of Clockify’s essential functions is the generation of timesheets and reports, which can be used for billing, payroll, and project analysis. Users can create customizable reports that show time spent on different projects or tasks, helping them assess their productivity and allocate time more efficiently. Additionally, Clockify provides integrations with popular project management and productivity tools, allowing for seamless time tracking across various applications and workflows.

4.5 Visit website

Summary

Monday is a work operating system that allows teams to manage projects, tasks, and processes more efficiently. It provides a visual and customizable interface where users can organize work, create task boards, and track progress. With Monday, teams can collaborate, assign tasks, set deadlines, and keep all project-related information in one place, making it easier to stay organized and on top of their work.

One of the critical features of Monday is its flexibility, allowing users to adapt the tool to their specific workflows and needs. It supports various project management methodologies, such as Kanban boards, Gantt charts, and to-do lists. Additionally, Monday offers integrations with other popular tools and services, enhancing its functionality and making it a versatile choice for teams looking to improve their time management and productivity.

Video review of Monday.com

4.4 Visit website

Summary

TimeTree is a scheduling and calendar app designed to help users coordinate and plan events, appointments, and activities with others. It offers shared calendars that enable multiple users to view and edit events, making it convenient for groups, families, or teams to stay organized and keep track of important dates. Users can create separate calendars for various aspects of their lives, such as work, personal, or family, and easily switch between them to manage their time effectively.

With TimeTree, users can invite others to join and collaborate on specific calendars, allowing for seamless communication and scheduling. The app supports features like event reminders, color-coding, and event categorization, making it easier to differentiate between various commitments. TimeTree aims to simplify the process of coordinating schedules and aligning time management efforts among groups or individuals, enhancing productivity and reducing scheduling conflicts.

4.4 Visit website

Summary

Microsoft To-Do is a task management app designed to help users organize their daily activities and stay on top of their tasks and priorities. A simple and intuitive interface allows users to create to-do lists, set due dates, and categorize tasks into different lists or folders. The app syncs across devices, making it easy for users to access assignments and lists from smartphones, tablets, or computers.

One of the notable features of Microsoft To-Do is its integration with other Microsoft 365 apps, such as Outlook and Microsoft Teams. This integration allows users to seamlessly transition tasks from emails or team chats into actionable to-do items. Microsoft To-Do offers features like task reminders and the ability to add notes to charges, enhancing the overall task management experience. It’s a tool designed to help individuals and teams better manage their time and tasks, ensuring nothing important falls through the cracks.

Video review of Microsoft To-do

4.4 Visit website

Summary

Todoist is a task management and to-do list app that helps individuals and teams organize their work and personal tasks. A clean and user-friendly interface allows users to create tasks, set due dates, and organize tasks into projects or categories. Users can prioritize tasks, add labels and tags, and set recurring deadlines to stay on top of their commitments.

One of Todoist’s key features is its cross-platform compatibility, as it syncs tasks and projects across various devices, including smartphones, tablets, and desktop computers. Todoist also integrates with popular productivity apps like Google Calendar, Slack, and Dropbox, enabling users to streamline their workflow and centralize their tasks. Whether managing daily errands or coordinating team projects, Todoist aims to provide a straightforward and effective solution for managing tasks and improving time management.

Video review of Todoist

4.4 Visit website

Summary

Time Doctor is a time-tracking and productivity management tool designed to help individuals and teams monitor their work hours and optimize their productivity. It offers time tracking, task tracking, and website and application monitoring features. Users can track their time on various tasks and projects, allowing a better understanding of how time is allocated throughout the workday.

One of Time Doctor’s functionalities is its ability to generate detailed reports on time usage, which can help analyze productivity patterns and identify areas for improvement. Additionally, it provides tools for setting goals and creating reminders to help users stay focused and meet their objectives. Time Doctor aims to assist users in managing their time more effectively and making data-driven decisions to enhance their productivity and time management skills.

4.4 Visit website

Summary

MyLifeOrganized is a task management and organization tool designed to help users prioritize and streamline their daily activities. It offers task creation, scheduling, and categorization features, allowing users to break down their goals and to-do lists into manageable steps. The tool emphasizes the importance of prioritization, allowing users to assign priority levels to tasks to ensure that they focus on what matters most.

With MyLifeOrganized, users can create structured to-do lists and set due dates, enabling them to track their progress and meet deadlines efficiently. The tool also supports the organization of tasks into folders or projects, aiding users in categorizing their responsibilities and maintaining a clear overview of their commitments. MyLifeOrganized aims to assist users in managing their time and tasks more effectively, helping them achieve greater productivity and organization in their daily lives.

4.4 Visit website

Summary

Any. do is a task management and productivity tool that helps users organize their daily activities and to-do lists. It offers features such as task creation, due date setting, and priority management to assist users in staying on top of their tasks and commitments. Users can create and categorize tasks, making tracking progress easier and ensuring that essential responsibilities are not overlooked.

One of the notable features of Any.do is its ability to sync tasks across multiple devices, allowing users to access their to-do lists from smartphones, tablets, and computers. This cross-platform functionality ensures that users can stay organized and productive no matter where they are. Additionally, Any.do offers integration with calendar applications, enabling users to schedule and manage tasks alongside events and appointments seamlessly.

Any.do video review

4.4 Visit website

Summary

ProofHub is a project management and team collaboration tool designed to help users manage tasks, projects, and teams efficiently. It offers a centralized workspace where groups can organize projects, tasks, discussions, and files, reducing the need for multiple tools or platforms. Users can create tasks, assign them to team members, set due dates, and prioritize them, allowing for better task management and tracking.

In addition to task management, ProofHub provides features for real-time collaboration, including built-in discussion areas and notes. This minimizes the need for lengthy email threads and helps team members have productive conversations about specific tasks or project matters. The tool also includes time-tracking capabilities, which can be helpful in billing, productivity analysis, and workload management.

Video review of Proofhub

Comparing key features of time management tools

Amidst the myriad of time management tools, understanding their functionalities is pivotal. Here’s a comparison chart showcasing crucial features each tool offers, guiding you toward an informed decision.

Our selection methodology: how we picked the best time management tools

Deciphering which time management tools rise above the rest involved a thorough process. Initial evaluations hinged on a tool’s functionalities and practical applications. We delved into usability, understanding the simplicity and effectiveness of each interface. We also rigorously tested real-world application and integration capabilities. This in-depth approach steered us to our definitive list.

Identifying the right time management tool for you

How to select the best time management tool? The answer is subjective. Initiate your selection by clarifying your project management requirements. While cost is a factor, remember that efficiency and enhanced productivity can often justify a slightly higher price tag. Dive into trial versions to understand the time management tool’s real-world application and ensure it aligns with your daily tasks and g objectives.

Starting with your chosen time management tool

After locking in on your tool, maximize its offerings. Consider tutorials or any onboarding processes provided. Please familiarize yourself with crucial functionalities and introduce them to your team or incorporate them into your task management routine. As time progresses, revisit its utilities, ensuring you leverage every feature to optimize your time management.

What to Look for in a Time Management Tool

Efficiency

The primary objective of a time management tool should be to streamline your tasks and optimize your productivity and time management system. The time management apps you select must intuitively align with your workflows and not introduce additional complexities. Instead of becoming another task on your to-do list, it should seamlessly assist in prioritizing and managing your time tracking and time efficiently.

Security

In this digital age, the sanctity of your data is paramount. When using a tool to manage your time, especially within a professional context, it’s essential to ensure that it has robust security measures. From encryption standards to regular security audits, your chosen tool should prioritize safeguarding your information against potential breaches and unauthorized access.

Features

A time management tool is only as good as the features it offers. It would be best if you delved deep into what each tool brings. Does it provide advanced time-tracking capabilities? Are there comprehensive analytics to give insights into how you’re spending your time? Consider your specific requirements and evaluate if the time management tool can cater to them, offering customization and adaptability as needed.

Integrations

In an interconnected tech ecosystem, the ability of your time management tool to integrate with other task management software and platforms you use is crucial. Seamless integration of your calendar, email, and task management tools ensures a unified system that reduces friction and helps to boost productivity.

Support availability

Even the most user-friendly time management tools can sometimes present challenges or technical issues. Having a responsive and efficient customer support team is invaluable in such instances. A dedicated support team that offers timely resolutions can make the difference between a minor hiccup and a significant disruption in your work.

Mobile app

As teams become more dispersed and remote work becomes commonplace, having the ability to manage time and tasks directly from a smartphone or tablet ensures flexibility and accessibility. A mobile app allows users to stay on top of their schedules, receive reminders, and collaborate with team members anytime, anywhere.

The advantages of using time management apps

While the age-old pen-and-paper method might work for some, embracing technology has its merits. These tools provide tangible insights into where your time is spent, facilitating smarter decisions. Whether eliminating non-productive tasks, automating repetitive chores, or just a visual representation of your day, these tools can revolutionize your time management techniques.

Catalyzing business growth with time management software

For businesses, these tools can be transformative. They offer a holistic view of employee productivity, highlight areas of improvement, and can even lead to enhanced employee well-being as work-life balance becomes achievable. From a growth standpoint, efficient time utilization translates to streamlined operations and potential revenue growth.

Risks of not incorporating online time management tool

Without a centralized system, it becomes challenging to track tasks, deadlines, and team availability, potentially leading to missed deadlines, overlooked responsibilities, and decreased productivity. The absence of such a tool can result in miscommunications, overlapping commitments, and a lack of clarity about priorities.

Steps to choose the perfect time management software

Understand your needs

Before diving into the plethora of options available, it’s essential to clearly define what you’re looking to achieve with the tool. Are you seeking simple task management, comprehensive analytics, or integrative capabilities? Different online time management tools excel in varied areas, so understanding your primary objectives and requirements is the first step to narrowing down your options.

Involve stakeholders

Every tool will impact the entire team or organization, not just the individual, like a project manager using it. Hence, it’s invaluable to gather feedback from all potential users. This ensures that the chosen tool aligns with the collective needs and minimizes friction during implementation. Different perspectives can also illuminate requirements you might not have considered initially.

Research

In the internet age, a wealth of information is at your fingertips. Delve into online reviews, testimonials, user ratings, and accurate time-tracking reports. Industry forums and discussion boards can provide unfiltered feedback. Additionally, reaching out to peers or industry counterparts for recommendations can offer insights based on practical experiences.

Engage with vendors

Beyond the marketing materials and promotional content, it’s beneficial to establish direct communication with efficient time management tool providers. This engagement lets you grasp their vision for the tool, future developmental trajectories, and how they respond to customer feedback. It can also clarify any queries or custom requirements you might have.

Experiment

A tool might seem perfect on paper but might not align with your workflows in practice. Leveraging trial versions or demo periods gives you a hands-on experience, enabling you to gauge the tool’s real-world utility. Engage with these trials as you would in daily operations to truly understand their strengths and limitations.

Analyze costs

The financial investment in a tool goes beyond its upfront or subscription costs. It’s crucial to consider the Total Cost of Ownership (TCO). This includes potential training costs for your team, any supplementary modules or features that might incur additional charges, and the potential costs (or savings) in terms of time and efficiency.

Streamline time-intensive tasks

Embrace time management software to trim down tasks that don’t contribute to productivity. Often, inefficiencies crop up unintentionally, leading to time drains and diminishing the return on investment. With dedicated time management apps, every task or time block can be aligned with individual or organizational objectives, enabling everyone to see the significance of their time spent and its impact on overarching goals.

Centralize time data

Time management apps serve as a consolidated hub for all time-related data. Every minute spent on a task holds insight and should be recorded in a place accessible to stakeholders, team members, and managers. This helps to save time, avoids the dangers of lost data or relying heavily on one individual for knowledge, and ensures continuity and consistency in understanding how time is utilized across tasks or projects.

Enhance team synergy

Time-tracking solutions illuminate what each team member dedicates their time to, allowing for better delegation, assistance, and cross-collaboration. With a clear understanding of how time is spent and where overlaps or gaps might exist, team members can more effectively collaborate. This improved synergy can lead to achieving objectives in a more streamlined manner, with the collective effort channeled in the most productive directions.

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19 Best Time Management Tools of 2024 With Reviews

I need a time management tool for:

The 19 leading time management tools for 2024, as recommended by industry experts

Summary

Video review of time management tool - Bordio

Pricing

Key Features

Summary

Video review of time management platform Wrike

Pricing

Key Features

Summary

Video review of a time management tool RescueTime

Pricing

Key Features

Summary

Video review of Toggl Plan

Pricing

Key Features

Summary

Pricing

Key Features

Summary

Timely for time management: video review

Pricing

Key Features

Summary

Pricing

Key Features

Summary

Pricing

Key Features

Summary

Google Calendar video overview

Pricing

Key Features

Summary

Pricing

Key Features

Summary

Pricing

Key Features

Summary

Video review of Monday.com

Pricing

Key Features

Summary

Pricing

Key Features

Summary

Video review of Microsoft To-do

Pricing

Key Features

Summary

Video review of Todoist

Pricing

Key Features

Summary

Pricing

Key Features

Summary

Pricing

Key Features

Summary

Any.do video review

Pricing

Key Features

Summary

Video review of Proofhub

Pricing

Key Features

Comparing key features of time management tools

Our selection methodology: how we picked the best time management tools

Identifying the right time management tool for you

Starting with your chosen time management tool

What to Look for in a Time Management Tool

The advantages of using time management apps

Catalyzing business growth with time management software

Risks of not incorporating online time management tool

Steps to choose the perfect time management software

The 19 leading time management tools for 2024,
as recommended by industry experts